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How To Eliminate Time-Wasting Tasks

In order to completely eliminate bad time management habits and stop wasting precious time today, consider developing a routine that will help you avoid wasting time. Things that we feel like reacting to such as: phone calls, emails, news stories, text, etc. are known as urgent tasks. According to Brett McKay, “Important tasks contribute to our long-term mission, values, and goals.” Understanding all the basics of time management is a very valuable lesson because they can be incorporated in all aspects of your life. Below are some remedies to set you on the path to productivity.

1) Avoid Multitasking
For a lot of us, multitasking is a way to keep up with the flow and feel like we are not getting left behind. But only 2 percent of the population can multitask successfully. It actually reduces our ability to focus, lowers the quality of our work, and can actually cost us time. It is very important to stop multitasking as soon as you realize you are doing it. Instead, try to minimize and manage interruptions, and work on improving concentration by scheduling your day into blocks of time.

2) Put an End to Silent Procrastination
If you procrastinate a lot, then you must understand the pains and stress that comes with putting things off. Procrastination is always easy to spot, especially when you are scrolling Facebook, playing solitaire, or gazing out the office window. Though it might seem like an innocent waste of time, this can lead to stress due to missing a very important deadline or inability to complete simple tasks. To overcome this, create task reminders by making use of your day planner. If your work requires the use of computer, then make sure you avoid time-wasting websites so you are not tempted.

3) Learn to Say No
If you have already planned your schedules, you are working as effectively as you possibly can on important tasks and you have found ways of dealing with things that distract you a lot, but you still don’t have enough time? Probably you are trying to do too much. You need to learn to say no. You can’t always take care of everyone else. But you can still care and say “No” and look for another way to help without sacrificing your own success. You want to slow down and remain focused on the biggest pay-off activities that’ll give you the best results in a time frame you prefer, personally and professionally.

4) Continue With What Works for You
If your morning ritual is to “warm up” first and ease into each day by grabbing a cup of coffee, answering email and checking in on Facebook, then that may be what you need to do to start your day. Activities that eat up your time can only be referred to as problems if they continue to get in the way of getting things done. However, you have to be honest with yourself about how much time that is being spent on such activities and whether it is really a time waster or a tool.

5) Do the Most Difficult things at Your Peak Time
It is always better to handle or tackle the most difficult tasks whenever you are at your peak performance as this will help you schedule your day properly. You don’t want to make important decisions when you are not efficient or energetic. If you perform best whenever you are awake first thing in the morning, then tackle those jobs first. Avoid using your peak performance time for easy assignments or for socializing and playing.

In conclusion, being organized and productive in the areas that are very important to you will be rewarding. As discussed above, avoid procrastination, do not multitask, work on your more difficult tasks whenever you are most alert and learn to say no – because most of our time wasters come from a courage problem and not a time problem. Hope this helps. Wish you the best in your efforts to eliminate time-wasting tasks.


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7 Lifehacks For More Focus

The dawn of the information age has brought its own problems with it and one of the major problems is the ability to focus. The ping of a What’s app message, the need to constantly check the number of likes we got for our Facebook posts, so much so that even when we are driving 70 mph on a highway we can’t resist the temptation to text, instead of focusing on driving and end up playing with our own lives as well as the lives of others on the highway.

Let’s take a look at 7 lifehacks for more focus in our lives.

1. Switch off Multi-tasking
Multi-tasking, the word itself has become fashionable these days. The root cause of losing focus can be this very thing, instead of doing something that we enjoy and taking pleasure in what we are doing, we end up doing a lot of different things while enjoying none of it.

2. Get Away from Distractions
The world DID function when there weren’t any cell phones. So for God’s sake put your phones in silent mode and resist the temptation to constantly check for social media updates when you’re watching a movie, at friend’s dinner party etc. Cell phones are just one example, the same applies to tablets, computers, the ubiquitous TV etc, all of which vie for our attention and can distract us in a jiffy.

3. Set Clear Goals
Being clear about what you set out to do gets half the job done, even before you start it. By meandering about the job and not able to clearly define what you are going to do, you lose focus midway and may be leave the job half done. For example if you want to clean your house, set a date and say to yourself that you will clean the house and finish the job by 5:00 PM on a Sunday.

4. Time slot method
Research has show that you are most productive at certain time of days, like early morning or late at night. Delegate tasks that are toughest and need most of your attention to these time slots.

5. Prioritize Work
In your to-do list, set the work that is most important on top and work towards it. If some tasks can wait, let them wait, don’t lose focus on your current job by worrying about less important things.

6. Take Breaks
If you are not making headway in your current task, walking away from it and coming back to it after sometime can get things done. Instead of just breaking your head against a wall, take a break and come back to it with a fresh new perspective.

7. Exercise
Make exercise a part of your daily routine. It increases the blood flow to your brain, sets you in a positive mood and helps you stay focused for the day ahead.

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Time Management and Efficiency Go Hand-In-Hand

Time Management and Efficiency Go Hand-in-Hand

If you want to know the best time management system available, the answer is, choose one. This may seem like a cop-out to you. But, it’s like a gym membership. What is the most expensive gym membership available? The one you never use.

Time management systems are going to have similar traits from one to the next. Whether one is better than the other is largely dependent on who is trying to get you to use theirs. If you find a time management system, give it a shot and see if it is right for you.

The key is to find one. That is going to be one of the main components of increasing your efficiency. If you read about a particular system, implement it for a couple of months and see how it goes. But, and this is crucial, keep going. The worst time management system is not having one. You will be spinning your wheels if you go this route.

Time management is going to take discipline and habit, especially if you haven’t been doing it. You need to get started, and you continue using it. If you are one that believes habits form in 28 days, then use your system for 28 days. Just make sure you have something in place that allows you to evaluate that system. Hopefully, you will be experiencing higher productivity during that period.

Don’t get discouraged if you stop using your system. Maybe it isn’t the right one for you. Find another one. Ask colleagues and friends for suggestions. Just make sure you “get back on the horse.” Once your time management system is habitual and useful, there will be no stopping your progress.

When you discover a time management system that works for you, become an advocate. You can help others and in the process help yourself. If you and your team are operating more efficiently through the use of proper time management, your company becomes a bit more efficient as a result. Who knows, your team may become the model for the company. Stranger things have happened.

One outcome that is highly likely is your team will get recognition. You will get your tasks done faster and will be able to take on more than you were able to before. You and your team will prove to your management that you are capable of taking on bigger and better tasks. It’s all possible with the help of time management.

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